Bozzuto Leadership Conference 2025

Event Preparation Services

• Full project management utilizing web-based software for timelines, deliverables, weekly meetings, stakeholder updates, and quality control.
• Budget and accounting management, including creative solutions for cost-effectiveness, budget tracking, vendor invoicing, payment facilitation, and continuous budget updates.
• Event discovery and program development, collaborating with the client on timelines, locations, venues, themes, guest experience goals, event and set design, and overall tone and flow.
• Vendor and talent services, encompassing RFP processes, contract drafting and review, liaising with talent/VIP staff and security, and sending instruction packets/briefings.
• Registration management, which includes building a branded event website, managing sponsorship and guest registration, assisting with guest communications, and overseeing technical components related to registration and check-in. On-Site/Day of Production Services

Programming Services

• Consulting on the design, flow, planning, and execution of the overall programmatic vision for all production elements.
• Full content development consulting, including story arc creation, storyboard production, programmatic development, and script development consulting.

Food & Beverage/Hospitality Management

• Full catering management for all attendees’ needs and session breaks.
• A dedicated Hotel and Local Travel Coordinator to manage hotel room blocks and local ground transportation
• Compiling menu and vendor information for program collateral.
• Coordinating food, beverage, and alcohol vendors while ensuring compliance with all applicable laws and regulations.

On-Site Setup Management

• Managing and overseeing the load-in and setup of decor, stage sets, and all event spaces, activations, and installations.
• Managing and overseeing conference registration (on-site staffing is an additional cost).

On-Site Technical Production and Show Direction

• Overseeing full show production, technical direction, and stage and floor management.
• Managing all technical production services, including rehearsal management and advanced planning.
• Arranging for necessary technical requirements such as sound, lighting, stage management, video, and PowerPoint.
• Managing all programmatic aspects regarding talent before and during the event.

On-Site Logistics Management

• Coordinating production schedules and overall floor plans of all event spaces.
• Managing the day-of event timeline to ensure a smooth and logical event flow.
• Overseeing registration management and staffing through a third-party agency.
• Providing complete on-site event management and on-the-ground support for logistics, registration, security, production, programming, attendee experience, speaker experience, and volunteer management.
• Overseeing full on-site catering management, including green room setups, executive lounge setup, media and press room setup, and meeting spaces.

Post-Event Project Management

• Ensuring timely final invoices and contract close-outs, and performing post-event budget reconciliation.
• Evaluating vendor/contractor performance and providing future recommendations.
• Hosting a final post-event meeting with all project stakeholders and the client team to close out the project.