Embassy Chef Challenge 2025

Project Management

• Provided project management services, including the use of web-based project management software, throughout the entire event production process for the elements we supported. The software included a comprehensive timeline of deliverables from contract ratification through planning and implementation, ensuring that the schedule of events and programs was carried out within the expected timeframe.
• Reported on all project updates and scheduled and managed meetings with the LRA team.
• Delivered additional project management support, including but not limited to: stakeholder updates, quality control reports, hiring of additional vendors and contractors, as agreed.

Venue Logistics Preparation

• Prepared for on-site event management and on-the-ground support, including defining lead roles. This included roles in logistics, production, programming, attendee experience, speaker experience, and more.
• Created and managed updates to the overall event timeline to ensure that event flow was logical and ran smoothly.
• Coordinated production schedules and overall floor plans for all event spaces.
• Leveraged industry relationships to support beneficial contract negotiations with selected vendors as needed.

Event Theme, Creative Direction, and Identity

• Collaborated with LRA and EventsDC to develop: Event theme, timeline, tone, and guest experience, as well as concepts and event flow.
• Recommended vendors and provided direction on all stylistic elements, including: Artwork, décor, lighting, A/V, and branding
• Ensured consistency in identity and visual impact.
• Managed updates to the event timeline to ensure a smooth, logical flow.

Budget Management & Tracking

• Created, managed, and tracked event budgets with input and oversight from LRA.
• Tracked payment deadlines and communicated all vendor invoicing and payment needs to EventsDC.
• Continually updated EventsDC regarding the budget and expenses.

Visual Identity Development & Execution

• Designed and produced digital and printed program assets, event collateral, and promotional materials.
• Enhanced the event schedule with innovative logistical solutions and creative space utilization.
• Worked with LRA to shape the overall atmosphere, tone, and design elements.
• Ensured all branding, creative, and production elements aligned seamlessly with the event vision.

Vendor Management

• Provided vendor recommendations to EventsDC upon request.
• Worked alongside production partners and LRA to deliver on the event vision.
• Proposed and executed a cohesive event design, leveraging vendor relationships to maximize impact.
• Oversaw approved vendors, including audiovisual, lighting, staging, scenery, entertainment, graphic design, security, accessibility, rentals, catering, photography, on-site staffing, and others to refine the event’s look, feel, and attendee experience.

Registration & Check-In

Worked with EventsDC’s ticketing software to manage and staff on-site check-in, ensuring a smooth experience for attendees.

VIP/Talent Support

Liaised with talent/VIP staff and agents to meet all hospitality and performance needs.

Hospitality & F&B Management

• Supported food and beverage selections as needed.
• Coordinated with selected F&B vendors to secure agreements.
• Oversaw: menu selection and staffing and equipment requirements
• Compiled finalized menu and vendor details for program inclusion.
• Coordinated food, beverage, and alcohol vendors while ensuring that the event complied with all applicable laws and regulations.

On-Site Logistics Management

• Coordinated production schedules and overall floor plans for all event spaces.
• Managed the day-of-event timeline to ensure that event flow was logical and ran smoothly.
• Delivered full day-of technical production support.
• Acted as the primary liaison for venues, vendors, and on-site teams, ensuring seamless coordination.
• Managed and oversaw load-in and set-up of décor, stage sets, and other elements for activations and installations.
• Took charge during critical moments, swiftly resolving challenges to maintain event success.

On-Site Technical Production & Show Direction

• Oversaw full show production, technical direction, and stage and floor management.
• Managed all day-of technical production services, including rehearsal management, lead-up tasks, and advanced planning.
• Arranged for necessary technical requirements, including sound, lighting, stage management, video, graphics, and more.

Post-Event Project Management

• Communicated with LRA to ensure all event contracts were closed out.
• Provided recommendations on future plans.
• Hosted/attended the final post-event meeting with all project stakeholders.
• Closed out the project across all areas of work.