World Pride Honors 2025

Project Management

• Full project management services included the use of web-based project management software throughout the planning process.
• A timeline of deliverables was created from contracting through planning and implementation to ensure the schedule of events and programs was carried out within a reasonable timeframe.
• Responsibilities included scheduling and managing meetings with key stakeholders, event teams, and technology teams, as well as reporting on all project updates.
• Budget tracking covered all products, services, and other deliverables.
• Stratus collaborated with the Capital Pride Alliance to support and facilitate the activation of any sponsorships secured from vendors by the Capital Pride Alliance.
• Additional project management support included, but was not limited to, stakeholder updates, quality control reports, and the hiring of additional vendors and contractors.

Budget & Accounting Management

• Presented creative solutions to ensure the best possible outcome while keeping expenses in mind.
• Created, managed, and tracked event budgets with input and oversight from the Capital Pride Alliance team.
• Tracked payment deadlines and facilitated all vendor invoicing and payments.
• Continually updated the budget to reflect approved costs, expenses, and contracts, and provided updates to the client on a weekly basis.

Event Decor & Design Management

• Managed full event design and décor for all event spaces.
• Oversaw full stage set design and production management.
• Led full lighting and audio design.

Event Discovery & Development

• Worked with the Capital Pride Alliance to identify the event theme, branding, timeline, guest experience, design, additional concepts, tone, and flow.
• Made vendor recommendations and suggested strategy and direction for all stylistic elements (artwork, décor, lighting, A/V, etc.) to ensure a consistent identity and maximum branding and visual impact.
• Created and managed updates to the overall event timeline to ensure the event flow was logical and ran smoothly.

Venue & Logistics Management

• Provided full on-site event management and on-the-ground support, taking lead roles in logistics, production, programming, attendee experience, speaker experience, and more.
• Coordinated production schedules and overall floor plans for all event spaces and off-site venues.
• Presented all timelines and floor plans to all parties and revised them based on changes.
• Worked with vendors leading up to the event to ensure they complied with the event vision and remained within budget.
• Negotiated and signed final contracts with selected vendors.
• Managed all aspects of food and beverage, including menu selection, linen, glassware, flatware, floral, and centerpiece selections, as well as on-site service.
• Managed guest seating and placement alongside the Capital Pride Alliance.
• Sent instruction briefings to all program talent, confirming all event details.

Programming Services

• Worked alongside the Capital Pride Alliance team to provide insight, feedback, and management regarding the design, planning, and execution of the overall programmatic vision.
• Provided full content development consulting throughout the planning and production process, including, but not limited to, story arc creation, storyboard production, programmatic development, and script development consulting.

Pre-Event Services

• Managed non-production vendor services, including RFP processes, contract drafting, and review.
• Consulted on room and stage décor and design.
• Liaised with talent/VIP staff and agents to ensure all talent/VIP needs were met before and throughout the event.
• Conducted venue research and presentations.

Technical Production Services

• Provided full day-of-show production and direction.
• Managed all show-calling needs, stage operations, and floor management.
• Oversaw all day-of technical production services and vendors, including all rehearsals, lead-up tasks, and advanced planning.
• Arranged all necessary technical requirements, including sound, lighting, stage management, video, PowerPoint, and rehearsals.

Post-Event Evaluation & Event Closeout

• Ensured final invoices were sent in a timely manner and all event contracts were closed out.
• Evaluated vendor and contractor performance and provided recommendations for future plans.
• Hosted the final post-event meeting, inclusive of all project stakeholders and Capital Pride Alliance staff.
• Closed out the project across all areas of work.